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This chapter is from the book

14 Set Up Page Formatting

tick.jpg Before You Begin

arrow.jpg See Also

5.gif Edit Text

15.gif Create a Multicolumn Newsletter

12.gif Apply Character Formatting

13.gif Apply Paragraph Formatting

You will often need to make format changes to your entire document. Perhaps you want to change the margins that Word uses when you print your document. You may want to add a background color or even put a border around the document.

The Page Layout ribbon contains Word options that enable you to modify your document’s format. Any changes you make apply to all pages in your document.

If you want to start a new section, as you might do if you want to format several pages within a document differently from surrounding pages, click to place the insertion point at the position of the new section. Click the down arrow to the right of the Page Layout ribbon’s Breaks section and select from the available Section Breaks options. Any page formatting that you apply to the section stays in that section.

To end the current page and begin a new one, as you might do at the end of a chapter, you can use the Page Layout ribbon to insert a new page, but most find pressing Ctrl+Enter to be far easier.

square_1.gif Display the Page Options

Select the Page Layout ribbon to see your page-formatting options. From this ribbon, you can format your themes (see 16.gif About Styles, Themes, and Templates), set margins, insert page and section breaks, add line numbers (useful especially in the legal industry), add background colors and watermarks (see 39.gif Add a Watermark), and adjust the entire document’s indentation and spacing.

square_2.gif Adjust Your Margins

Word’s live preview feature makes changing margins a breeze. Click the down arrow under the Page Layout ribbon’s Margin section and select from the several available margin settings that appear. Word offers common settings, and you’ll usually find one you want to use.

square_3.gif Specify the Margin Measurements

If the ribbon’s provided margin options aren’t to your liking, select Custom Margins to display the Page Setup dialog box. Here, you can enter precise margin settings for each margin, as well as adjust additional page settings such as the orientation.

square_4.gif Adjust the Paper Size

When you change the type of paper you use in your printer, such as going from letter size to legal, you’ll need to select the proper Size option, such as Legal, from the Size list. If you use a nonstandard paper size, one that is not letter, legal, or one of the other options in the Size list, click More Paper Sizes to display the Page Setup dialog box’s Paper page.

square_5.gif Change the Page Orientation

You also may want to change the orientation of your printed page from portrait to landscape. Use the ribbon’s Orientation button to select the proper orientation for your paper.

square_6.gif Change Your Page’s Background Color

Click the ribbon’s Page Color button to add a background color to your page. Although you may want to use colored paper for extensive coloring, you might want to highlight a report page that appears in your document with a light background color.

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