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This chapter is from the book

This chapter is from the book

Using Bills and Scheduled Transactions

The area beneath the Alerts section on the Quicken Home page is Bills and Scheduled Transactions. All transactions for the current month and those that have not been completed from previous months are listed here. Transactions include paychecks, bills, mortgage payments, utilities, banking, and every other account transaction you have entered in Quicken. You can use Bills and Scheduled Transactions to enter the transactions in your register—for example, when you make a payment for a bill or when a paycheck has been deposited into your bank account. In addition, you can add new transactions, change information for a single transaction, make changes to all transactions for an account, or delete a transaction. There are also some tools you can use to review your account checks and balances over a specific period of time by using graphs, or you can use the calendars to see exactly where your transactions fall within a month. Bills and Scheduled Transactions provides an efficient and quick way of keeping up with your incoming and outgoing account transactions.

Record Transactions

one.jpg If a Print button appears next to a transaction, it is because that transaction is paid using Quicken checks. Quicken checks are covered in more detail in Chapter 6, “Managing Your Bills.”

two.jpg Click Enter to log the transaction in your register. The transaction information opens in an edit window. The edit window differs, depending on the transaction type.

three.jpg If needed, make changes to this transaction by clicking in any of the fields and typing over the existing information, or click the Edit buttons. Remove information by clicking the Delete buttons.

four.jpg To add information to the current transaction, click one of the Add buttons. For example, in this instance we are updating a paycheck transaction by clicking Add Pre-Tax Deduction to add medical insurance information.

five.jpg Change the name, if needed, select the category that you want to use to track this expense, type the amount, and click OK.

six.jpg When you are finished making changes, or if you don’t need to make any changes to the transaction, click Enter (as in this example). Or, if you are recording a payment, click Record Payment.

Edit Transactions

one.jpg To edit all future instances of a transaction, select the transaction and click Edit.

two.jpg Make any changes needed, keeping in mind that these changes will take effect for all future transactions for this account.

three.jpg Click OK to save the changes.

Skip Transactions

one.jpg To skip the current transaction—for example, if you don’t intend to apply a transaction for the current time period (for example, for the current month)—click Skip.

two.jpg Click Yes to skip the current transaction or No to cancel. If you click Yes, the transaction will show up in the Bills and Scheduled Transactions list the next time it is due.

Add a New Transaction

one.jpg Click Add a Transaction.

two.jpg From the Account to use drop-down menu, select the account that this transaction affects.

three.jpg From the Transaction method drop-down menu, select the type of transaction. In Payee, type the name of the recipient (a person, a company, or for money transfers, the name of the account) to which the transaction is being made, if applicable. From Category drop-down menu, select the category you want tracked for this transaction.

four.jpg In Amount, type the amount of the transaction. If you used split transactions, the amount will already be there, but will be grayed out so that you can’t enter an amount.

five.jpg In the Scheduling section, select or enter the begin, end, and frequency information for the transaction. If this is a one-time transaction, from the Frequency drop-down menu, select Only Once. You don’t have to complete any of the other scheduling information.

six.jpg Click OK.

Create an Alternate View of the Transactions

one.jpg To change the transactions you see, from the Show drop-down menu, select an option.

two.jpg To move forward or backward a month, click the forward arrow (>) or the backward arrow (<).

three.jpg To see a bar graph view of your finances, select Show graph. Hover your mouse over a bar on the graph to view your account for that time period.

four.jpg To view calendars with the dates of all your transactions boldfaced, select Show calendar.

five.jpg Click a day on the calendar to view the transactions for that month in detail. You can print this calendar to keep as a reminder or reference when paying your bills.

six.jpg Double-click a day to view the transactions for that day. You can even perform actions from here, such as creating a new transaction and editing a transaction.

seven.jpg To view your total account balances for a specific day, hover your mouse over a day on the bar graph. The day is automatically highlighted on the calendar to show you the transactions for that day.

eight.jpg To add a note to a day on the calendar, right-click the day and select Note.

ten.jpg When you are finished using the calendar and ready to return to the Quicken Home page, close the calendar.

nine.jpg Type your note and click Save. The note shows up on the calendar as a small sticky note, which you can click to open and then view or delete it.

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