Determining the Participants
Once you have a clearly articulated purpose, you can now determine who the intended participants are. To guide a team in working collaboratively, help them value their time by being clear about a purpose and how each participant can contribute to that purpose. Begin by determining:
- Who plans to attend—Usually there is an initial set of attendees you or your sponsor has in mind.
- Who needs to attend—These lists don’t necessarily coincide! You may learn that some named attendees have no clear reason for attending, while some key roles may be missing representation.
- Why they are attending—Just as you focus a meeting on a clear purpose, focus the list of attendees on why each is attending and how he or she is contributing.
In short, a successful collaborative team has all the right people in the room in order to make a sustainable, actionable set of decisions.