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This chapter is from the book

This chapter is from the book

Working with Attachments

When you receive a message with a file attachment, you have several options: You can view the attachment’s contents, open the application associated with the attachment, save the attached file to your hard drive, or print the attachment.

Viewing Attachments

You can easily view an attachment’s contents by simply clicking the attachment. The message window will then display the contents. To return to the original message, click the Message icon in the attachments area.

To open the attachment in its own window, double-click the attachment icon. The first time you view an attachment by double-clicking it, GroupWise prompts you to indicate what function you want double-clicking to launch, as shown in Figure 3.9.

You can choose to have attachments open in their default application or in the GroupWise viewer. If you change your mind later, you can adjust this setting under the Default Actions tab from the Options selection under the Tools menu.

If you decide to use the GroupWise viewer, a new window opens, displaying the contents of the attachment. GroupWise supports numerous attachment types for viewing. This greatly simplifies your ability to read attachments even if you may not have the associated application installed on your computer.

Figure 3.9

Figure 3.9 You select the default action the first time you double-click an attachment.

From a viewer screen, you can launch the associated application or save the attachment.

Finally, you can choose to open an attachment in its default application. Double-clicking the attachment opens the application with the file open and ready for you to begin work.

Saving File Attachments

When you receive a file attachment, you can easily save it to your file system. The following methods can be used to save attachments:

  • Right-click the attachment icon, choose Save As, and specify the location where you want to save the file.

  • From the File menu, choose Save As, select the attachment, and specify the filename (in the Save File As field) and location (in the Current Directory field).

  • Open Windows Explorer and arrange the open message window so that you can also see Windows Explorer. Click the file attachment and drag it to the target folder in Windows Explorer. With a little practice, you should find this to be a powerful method of saving files and inversely attaching files.

Printing File Attachments

You can print attachments either directly from GroupWise or from the associated application. You need to experiment with both methods to find out which one works best for you. Here are two methods to print an attachment:

  • Right-click the attachment icon, choose Print, click the attachment in the Items to Print list (shown in Figure 3.10), and click Print. To use the associated application to print the attachment, select the Print Attachment with Associated Application check box.

  • From the File menu, choose Print, highlight the attachment in the Items to Print list, and click Print. To use the associated application to print the attachment, select the Print Attachment with Associated Application check box.

Figure 3.10

Figure 3.10 The Print dialog box allows you to print the message and/or any attachments.

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