In this chapter, you learn techniques for working with pictures and other graphics. Topics include the following:
- Inserting Pictures
- Moving and Resizing Pictures
- Working with the Picture Tools
- Creating and Formatting WordArt
- Inserting Borders & Accents
In Chapter 2, “Working with Page Elements,” you learned how to make adjustments to the page elements such as margins, orientation, paper size, color schemes, and backgrounds. In this chapter, you learn how to add and work with visual elements such as photos, WordArt, borders, and accents. Then, Chapter 4, “Adding Text Boxes,” shows you how to create and work with text boxes, so you can sneak in some information with your visuals.
Without question, adding photographs to your publication is the most popular way to incorporate colorful visuals. Realistic, razor-sharp-focused images immediately elevate a publication’s status and the credibility of the information within it. Publisher 2016 has a powerful collection of picture tools.
Pictures are a powerful way to communicate. They guide readers through a publication by catching their eye, creating interest, illustrating key ideas, and controlling the flow. Key concepts can be reinforced and clarified by using informative picture captions and relevant images.
Think about the last marketing piece you got in the mail. What initially drew enough of your interest to glance at it, rather than just tossing it into the recycle bin? Unless it’s an “everything is free” flyer, it was probably the illustrations. Bright, colorful, briefly informative—they communicate as much as the text. Even more so to a reader in a hurry.
Inserting Pictures Stored Locally
When the image you want to use is stored either on your computer, or a computer on your network, you simply browse for the file to bring it in to the publication. In the next section, you learn how to locate an image online.
- Click the Insert tab on the Ribbon. The Pictures command button is in the Illustrations group, along with the Online Pictures, Shapes, and Picture Placeholder command buttons.
Click the Pictures command button. The Insert Picture dialog box opens.
- Use the Navigation pane on the left to browse to the folder that contains the picture you want to insert. If you are unsure how to browse through folders on your network, ask someone for help.
When you find the correct image, select it, and then click Insert (or double-click the image). Publisher inserts the image into the publication.
Inserting Pictures Stored Online
- Click the Insert tab on the Ribbon. The Online Pictures command button is next to the Pictures button in the Illustrations group.
Click the Online Pictures command button. The Insert Pictures dialog box opens. This dialog box has Bing search built-in and a link to your OneDrive account. There are also links to help you insert photos from your Facebook and Flickr accounts.
Type a search phrase in the Search Bing box, and then click Search (magnifying glass) to get things started.
- Initially, the search results contain images that are licensed under Creative Commons. There is an advisory to read the specific license for an image that you want to use to make sure you can comply.
- Scroll down to see more search results.
Select one or more images; then click Insert to add them to your publication.
Alternatively, you can select an image from one of your OneDrive folders.
Click a folder to view the pictures within.
- Select the photo that you want to use.
Click Insert to place it in the publication.
Inserting Pictures from the Scratch Area
When you insert pictures, either those stored locally or those found online, you always have the option to insert multiple pictures. Just as you select more than one file at a time, you select multiple pictures by clicking the first one and then holding down the Ctrl key to click the others. The selected files are placed in a “scratch area” of the workspace.
Using the scratch area, you can get all your pictures open and then drag and drop them as you need them. You can also drag and drop pictures from the publication back to the scratch area. It is like having a white-board on the side with your photographs tacked up waiting to be used.
- Click the Insert tab.
Click the Pictures or the Online Pictures command button, depending on where your pictures are stored. Browse to where the pictures are stored.
- Click to select the first picture, and then hold down the Ctrl key to select the rest.
Click Insert to place the selected pictures in the scratch area of the Publisher workspace.
You can now drag and drop pictures from the scratch area to the publication.
Moving and Resizing a Picture
Invariably, you will need to resize an inserted picture and also reposition it. And although that may sound intimidating, it’s actually super easy. You simply click and drag a picture to move it; and you click and drag the sizing handles to resize it.
- Move the mouse pointer over the inserted image until you see the four-headed arrow. This is the universal move pointer.
Click and drag the picture to the preferred location; then release the mouse button to drop it there. You’ll see a “ghost” image of the picture to show you where the image will be positioned when you drop it.
- To resize a picture, you must first select it. When you do, the sizing handles appear. There are circles at each corner, and squares on the sides.
- Position the mouse pointer over a sizing handle and wait for the two-sided arrow to appear. This is the universal resizing pointer.
- When you see the resizing pointer, click and drag the sizing handle to increase or decrease the size of the picture.
If you want to make absolutely sure that the picture maintains its original proportions, click and drag one of the corner handles.
Inserting Picture Placeholders
Picture placeholders are handy when you know how much room you want to dedicate to a photograph, but you aren’t exactly sure which photograph you will use. A picture placeholder can be moved and resized so that it literally holds the space that the photo will occupy. In this way, you can continue to format the rest of the publication.
- Click the Insert tab on the Ribbon. The Picture Placeholder command button is the right-most button in the Illustrations group.
Click the Picture Placeholder command button. The picture placeholder appears in the publication. You can now move and resize this placeholder so that it takes up as much space as the picture when you insert that later.
When you are ready to replace the picture placeholder with an image, click the Insert Picture button in the center of the picture placeholder to open the Insert Pictures dialog box.
Using one of these methods to locate the picture, select and insert it into the publication, replacing the picture placeholder. You can continue to adjust the size and position of the picture until you are satisfied.