Step 2: Enter the Sources
Word is flexible as to when you enter your sources. You can enter all your sources upfront, before you start writing, or you can enter sources one-by-one as you have a need for them. The sources are stored in a mini-database inside the Word document itself, so they travel with the Word document if you move it to another PC or share it with others.
Word prompts you for different pieces of data about each source depending on the source type. For example, if you enter a web site as a source, you are asked for its URL and the date on which you accessed it; if you enter a book as a source, you enter fields such as author name, copyright date, and publisher.
Let’s say you want to refer to an article on the Occupational Safety and Health Administration web site (OSHA.gov). Follow these steps to enter it as a source:
- Click the References tab, and click Manage Sources. The Source Manager dialog box opens.
- Click New. The Create Source dialog box opens.
- Open the Type of Source dialog box, and choose Web Site. The form fields in the dialog box change to those that are appropriate for the Web Site source type.
- Fill in the fields. If you don’t have a piece of information, leave that field blank. Figure 2 shows an example.
- Click OK.
- Click Close to close the Source Manager dialog box.
Figure 2: Fill in the fields for the source.
This process of entering sources is separate from citing those sources, so you can enter sources as placeholders initially if you don’t know exactly how you’ll use them in your document.