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Managing Files and Folders in Windows 8.1

This chapter is from the book

This chapter is from the book

This chapter shows how you can keep track of files and folders in Windows 8.1. The better organized your files and folders are, easier it will be to find them!

Introduction

File management is organizing and keeping track of files and folders, helping you stay organized, so information is easily located. A folder is a container for storing programs and files, similar to a folder in a file cabinet. As with a file cabinet, working with poorly managed files is like looking for a needle in a haystack—it is frustrating and time-consuming to search through irrelevant, misnamed, and out-of-date files to find the one you want. Windows allows you to organize folders and files in a file hierarchy, imitating the way you store paper documents in real folders. Just as a file cabinet contains several folders, each containing related documents with dividers grouping related folders together, so the Windows file hierarchy allows you to organize your files in folders, and then place folders in other folders. File Explorer comes with four libraries: Documents, Music, Pictures, and Videos. Libraries are special folders that catalog folders and files in a central location. A library includes and displays folders that are stored in different locations on your PC computer, Homegroup, or network.

Using the file management tools, you can save files in folders with appropriate names for easy identification, quickly and easily create new folders so you can reorganize information and delete files and folders that you no longer need. You can also search for a file when you cannot remember where you stored it, create shortcuts to files and folders for quick and easy access, and even compress files and folders to save space.

A folder can hold different types of files, such as text, spreadsheets, and presentations. The Documents folder is the main location in File Explorer where you store your files. However, there are some special folders, such as Pictures and Music, designed with specialized features to store specific types of files.

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