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This chapter is from the book

This chapter is from the book

Finding Information in the Spotlight Window

If you can’t find what you’re looking for on the Spotlight menu with the 20 most likely matches, you can click the Show All in Finder command at the top of the Spotlight menu to open the Spotlight window and view the complete list of matches organized by category. The Show All in Finder command displays the results of your search by retrieving content on your entire computer that matches the criteria. The Search bar, located below the toolbar, indicates the search location and type, which is “This Mac,” folder or disk name, such as “Documents” or “All My Files,” and “Shared” by default. You can search your entire computer (This Mac), your Home folder (All My Files), or shared network computer by the file name and the contents of a file.

Open and View the Spotlight Window to Locate Information

  • yellow_01.jpg Click the Spotlight (magnifying-glass) icon on the right side of the menu bar.

    TIMESAVER Press Option+cmd.jpg+Space bar to open Spotlight window directly.

  • yellow_02.jpg In the Spotlight field, start to type what you want to find.
  • yellow_03.jpg Click Show All in Finder on the Spotlight menu.

    The Spotlight window opens, displaying the results of your search by category.

    If a search is currently in progress, a sprocket icon whirls around in the upper-left window corner.

  • yellow_04.jpg To narrow or change the search, type the text you want to find in the Search field.
  • yellow_05.jpg To open an item, double-click the item or use the arrow keys to scroll down the list, and then press Return.
  • yellow_06.jpg To clear or stop a search, click the Close button (x) in the Search field.
  • yellow_07.jpg When you’re done, click the Close button.

Narrow Results in the Spotlight Window

  • yellow_01.jpg Press Option+cmd.jpg+Space bar or click Show All in Finder on the Spotlight menu to open the Spotlight window.

    The Spotlight window opens, displaying the results of your search by category.

    If a search is currently in progress, a sprocket icon whirls around in the upper-left corner of the window.

  • yellow_02.jpg In the Search bar, click the button with the search location you want:

    • This Mac. Searches all the disks on your computer.
    • All My Files. Searches your Home folder.
    • Server, Volume or Folder Name. Searches only the currently opened server, volume, or folder. The item name appears in quotes in the Search bar.
    • Shared. Searches shared folders on disks and computer.
  • yellow_03.jpg To narrow or change the search, type the text you want to find in the Search field.
  • yellow_04.jpg To open an item, double-click the item or use the arrow keys to scroll down the list, and then press Return.
  • yellow_05.jpg To clear or stop a search, click the Close button (x) in the Search field.
  • yellow_06.jpg When you’re done, click the Close button.

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