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Applying Templates and Styles

After you close a new template, you are ready to create a new document with it.

To open a new document with your template:

  1. On the File menu, click New.

  2. In the task pane, under Templates, click On my computer.

  3. From the choices that appear, select your new template.

See those headers and footers pop into place?

Now you need to see your available styles so that you can apply them to the new text. On the Format menu, click Files and Formatting to display the styles in the task pane.

To apply your first style:

  1. Type your title.

  2. Highlight it.

  3. Double-click Heading 1 in the task pane.

Immediately your text changes to match your parameters for Heading 1, and the next paragraph is already set up to be Body Text.

You can also attach your new template to previously existing documents, including (if this applies) the original document that you used for the pattern of the template. To do that, open the document that you want to conform to your new template.

To apply the template:

  1. On the Tools menu, click Templates and Add-Ins and then click Attach.

  2. From the list, select the name of your new template and click OK.

Any document that was written conforming to the conventions (that is, with styles applied for Heading 1, Heading 2, Heading 3, and Body Text) now looks as if it has always been formatted with this template—at least it will once you go through and reapply your styles.

Using the Finished Product

So why did you do all this? To streamline your formatting so that from now on all the busy work is done? Well yes, but that isn't the only reason. You also did it because one day a boss or co-worker will ask you to throw together a rough draft. In five seconds, you can open a new document in a template that has headers and footers so that your draft will look like finished work—no matter how many people have been called into that surprise meeting to review it.

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