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This chapter is from the book

This chapter is from the book

Creating an Index

After you add index entries and preview them in the Index panel, you can create an index. When you create an index, InDesign compiles all of the index entries in the Index panel and page numbers in a document or across a book to generate an index story, which you can place within the existing document or in a separate document. If you make changes to any of the index entries or page numbering in your document or book, you need to update the index. In addition to generating an index, you can also select paragraph and character styles to format the appearance of the index the way you want.

Create an Index

  • yellow_1.jpg Open the document or book you want to index.
  • yellow_2.jpg Select one of the following:

    • Document. Create an empty page at the end.
    • Book. Create or open the document you want in the book.
    03fig67.jpg
  • yellow_3.jpg Select the Index panel.
  • yellow_4.jpg Click the Generate Index button.
    03fig68.jpg
  • yellow_5.jpg Select the following options:

    • Title. Enter the text that appears at the top of the index.
    • Title Style. Select a style for the title text.
    • Replace Existing Index. Select to update an existing index.
    • Include Book Documents. Select to create a single index for all documents in the book. Deselect to create an index for the current document.
    • Include Entries On Hidden Layers. Select to index entries on hidden layers.
  • yellow_6.jpg To add formatting, click the More Options button, and then specify any of the following options:

    • Nested or Run-in. Nested formats in the default indented paragraph style, while Run-in formats in the non-indented paragraph style.
    • Include Index Section Headings. Select to create section headings (A, B, C, etc.).
    • Include Empty Index Sections. Select to create sections headings for all letters even if an entry doesn’t exist for one.
    • Level Style. Select a paragraph style for the different levels.
    • Section Heading. Select a paragraph style for the headings.
    • Page Number. Select a character style for the page numbers.
    • Cross-reference. Select a character style for “See” or “See also.”
    • Cross-referenced Topic. Select a character style for the related cross-reference topic.
    • Following Topic. Specify a special character to separate the entry and page number.
    • Between Page Numbers. Select to index entries on hidden layers.
    • Between Entries. Specify a special character to separate an entry and subentry (for Run-in) or two cross-references under a single entry (for Nested).
    • Before Cross-reference. Specify a special character to separate a reference and cross reference.
    • Page Range. Specify a special character to separate a page range.
    • Entry End. Specify a special character to appear at the end of entries.
  • yellow_7.jpg Click OK.
  • yellow_8.jpg With the place cursor, click where you want to insert the index.
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