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OneNote and Word Synergy

OneNote and Word Synergy

Word offers several OneNote integration options. One option is to send OneNote information items to Word, as suggested in Figure 2. You can send an entire OneNote page or a selection within a page to Word, and you can also use Word as a blog post editor. One scenario in which the send-to-Word option is handy is when you want to share formatted notes captured in OneNote with another person who does not have access to OneNote 2010 (and prefers to not use the OneNote Web App for browser-based access to the information items).

Linked notes can be created from Word’s Review tab, and are presented in a model similar to the PowerPoint example in Figure 1, with the linked note positioned in a docked OneNote window adjacent to the Word application window. This is a useful option for scenarios in which you want to capture personal notes about Word content, but don’t want to capture and share the comments within the Word document (using, for example, Word comments or Track Changes mode).

It’s also useful to insert Word documents into OneNote as a means of maintaining a master copy of a document, and to make documents accessible to reviewers without having to worry about operating system directory details. In some respects, this integration option essentially means using OneNote notebooks as a replacement for the Windows file system (or a shared drive location, when OneNote is used in conjunction with SkyDrive or SharePoint).

Finally, for scenarios in which you want a keep a static copy of a Word document in OneNote (e.g., for a digitally-signed contract) you can use the print-to-OneNote option that’s available for all Windows applications.

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