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Sending Information Items into OneNote

Sending Information Items into OneNote

In addition to the tools provided for creating new content, OneNote also offers several useful options for collecting content from other sources. The dialog in Figure 5 (found via Options, on OneNote’s File tab) highlights several options for sending items into OneNote.

Figure 5 OneNote 2010’s Send to OneNote Options dialog.

Reviewing the information item types referenced in Figure 5, the first set of options pertains to Microsoft Outlook information item types:

  • E-mail messages may be sent into OneNote from Outlook by using the Send to OneNote command in the Outlook ribbon.
  • Meeting notes may be captured in OneNote linked notes, when viewing a calendar, by selecting the Linked Meeting Notes command in Outlook’s Appointment ribbon tab.
  • Contact notes may be captured in OneNote linked notes, by selecting the Linked Contact Notes command in Outlook’s Contacts view.
  • Task notes may be captured in OneNote linked notes, by selecting the Linked Task Notes command in Outlook’s Tasks view.

The next article in this series will explore OneNote integration with Outlook and other Office applications in more detail. For now, returning to the dialog in Figure 5, some additional send-to-OneNote options include:

  • Web content: Web pages (or selections of content therein) can be sent to OneNote from Internet Explorer.
  • Print to OneNote: For applications that are not integrated with OneNote, or for other circumstances in which you want to have a full print rendering of a document, OneNote can appear (to Windows) as a printer (automatically installed as a printer option when you install OneNote).
  • Screen clippings: OneNote includes a screen-clipping tool, available throughout the OneNote client and elsewhere in Windows by pressing the Windows key and the S key simultaneously.

Options for items sent to OneNote include:

  • “Always ask where to send,” which presents a dialog box for selecting a notebook/section destination.
  • “To current page,” which places the sent item in the currently-open OneNote page.
  • “To new page in the current section,” which creates a new page containing the sent-to-OneNote item in the currently-open section.
  • “Set default location,” with which you can specify a target notebook and section for all items of a particular type; in the example in Figure 5, I have specified that a “Harvest” section within a notebook also named “Harvest” is to be the destination for all items sent from Outlook, along with all Web content sent to OneNote.
  • The Windows clipboard, an option not visible in Figure 5, is available only as a destination for screen clippings captured by OneNote.
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