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Tagging in SharePoint 2010

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Scott Jamison, one of the authors of Essential SharePoint 2010: Overview, Governance, and Planning, discusses one of the most eagerly anticipated new features in SharePoint 2010: the ability to tag documents (both authoritatively and socially), helping users to categorize and search for the documents they need.

SharePoint 2010 Overview

SharePoint 2010 has quickly become the standard for managing content within an enterprise. Microsoft breaks SharePoint into six key feature areas as follows:

  • Sites. Core capability to facilitate the creation and management of web pages that contain, display, and aggregate content.
  • Communities. Ability to interact with (and solicit feedback from) other users through social tools.
  • Content. Enterprise content management (documents, records, web content, rich media).
  • Search. Ability to find information and people across SharePoint and other sources.
  • Insights. Business intelligence tools.
  • Composites. Ability to create applications rapidly (mashups, composite applications, and so on).

Interestingly, one common feature benefits most of these areas: tagging. For example, when managing files and other content in SharePoint, often it's best to tag information in order to keep the content well-organized. To get the greatest benefit from searches within SharePoint, it helps tremendously if content is well-tagged. Finally, social interactions just wouldn't be the same if users didn't have the ability to tag content informally or to update their own user-profile properties.

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