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This chapter is from the book

This chapter is from the book

Finding and Replacing Custom Formatting

If your search for formatting involves a complex search for a specific type of formatted text, click More in the Find and Replace dialog box to increase the size of the dialog box and display additional options. The expanded Find and Replace dialog box provides options to find exact capitalization, find whole words only, use wildcards, and locate words that sound like English or different forms of English words. With the Special button, you can find and replace special characters and elements, such as graphics, tabs, fields, white space, and page breaks.

Find or Replace Special Formatting

  • yellow-circle1.jpg Click the Home tab.
  • yellow-circle2.jpg Click the Find button arrow, and then click Advanced Find or click the Replace button.
  • yellow-circle3.jpg To clear any previous settings, click No Formatting.
  • yellow-circle4.jpg If you want to locate formatted text, type the word or words you want to find and/or replace.
  • yellow-circle5.jpg Click More to expand the dialog box.
  • yellow-circle6.jpg Click Special, and then click the specialized formatting item you want to find.
  • yellow-circle7.jpg Click Find Next to select the next instance of the formatted text.
  • yellow-circle8.jpg To substitute every instance of the formatting, click Replace All.

    To substitute the formatting one instance at a time, click Find Next, and then click Replace.

  • yellow-circle9.jpg Click OK to confirm Word finished the search.
  • yellow-circle10.jpg Click Close or Cancel.

Use Find and Replace Options

  • yellow-circle1.jpg Click the Home tab.
  • yellow-circle2.jpg Click the Find or Replace button.
  • yellow-circle3.jpg To clear any previous settings, click No Formatting.
  • yellow-circle4.jpg If you want to locate formatted text, type the word or words you want to find and/or replace.
  • yellow-circle5.jpg Click More, and then select or clear the options you want:
    • Search. Select a search direction: All, Down, or Up.

    • Match Case. Select to find exact capitalization.

    • Find whole words only. Select to find words with space on either side.

    • Use wildcards. Select to use wildcards, such as asterisk (*) or question mark (?).

    • Sounds like (English). Select to find English sounding words.

    • Find all word forms (English). Select to find all English forms of a word.

    • Match prefix or Match suffix. Select to find text at the beginning or end of a word.

    • Ignore punctuation characters or Ignore white-space characters. Select to ignore punctuation (periods, commas, etc.) or white space characters.

  • yellow-circle6.jpg Click Find Next to select the next instance of the formatted text, or click Replace
  • yellow-circle7.jpg Click OK to confirm Word finished the search.
  • yellow-circle8.jpg Click Close or Cancel.
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