This chapter is from the book
1.6 Moving to/Opening a New Building
- Four weeks or more in advance, get access to the new space to build the infrastructure.
- Use radios or walkie-talkies for communicating inside the building—Chapter 6 and Section 22.214.171.124.
- Use a personal digital assistant (PDA) or nonelectronic organizer—Section 32.1.2.
- Order WAN and Internet service provider (ISP) network connections 2–3 months in advance.
- Communicate to the powers that be that WAN and ISP connections will take months to order and must be done soon.
- Prewire the offices with network jacks during, not after, construction—Section 7.1.4.
- Work with a moving company that can help plan the move.
- Designate one person to keep and maintain a master list of everyone who is moving and his or her new office number, cubicle
designation, or other location.
- Pick a day on which to freeze the master list. Give copies of the frozen list to the moving company, use the list for printing
labels, and so on. If someone’s location is to be changed after this date, don’t try to chase down and update all the list
copies that have been distributed. Move the person as the master list dictates, and schedule a second move for that person
after the main move.
- Give each person a sheet of 12 labels preprinted with his or her name and new location for labeling boxes, bags, and personal
computer (PC). (If you don’t want to do this, at least give people specific instructions as to what to write on each box so
it reaches the right destination.)
- Give each person a plastic bag big enough for all the PC cables. Technical people can decable and reconnect their PCs on arrival;
technicians can do so for nontechnical people.
- Always order more boxes than you think you’ll be moving.
- Don’t use cardboard boxes; instead, use plastic crates that can be reused.