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User Messaging Configuration

Users can configure their workstations with a number of different settings that affect mail and mail routing. Nearly all of these settings are configured using documents in the user's Personal Address Book (NAMES.NSF). Most users lack the expertise and interest to configure their own workstations, so administrators often sit down at the user's client machine to configure the workstation on behalf of the user, for the sake of efficiency and accuracy. For the purposes of the exam, it's important to be familiar with the documents in the Personal Address Book that relate to messaging configuration: specifically, the Location document and the Connection document.

User Preferences Related to Mail

Users have a number of options available to them for dictating how the workstation processes and handles mail. The user accesses these settings by choosing File, Preferences, User Preferences, Mail. The following is a list of settings in the General section of the User Preferences dialog box (see Figure 3.2):

  • Configuration—Lists the user's local address books and an optional alternate mail memo editor

  • Sending—Indicates whether sent mail is saved and whether sent mail is automatically signed or encrypted

  • Forwarding—Indicates whether a forwarding prefix is used

  • Receiving—Specifies the polling interval in minutes that the workstation uses to check for new mail

  • When New Mail Arrives—Enables the user to choose the interface prompt for new mail: sound, pop-up, and so on

Figure 3.2Figure 3.2 The Mail, General section of the User Preferences dialog box.

Additionally, an Internet mail preferences section lists preferences for Internet mail.

Setting Workstations for Different Locations

Users can specify mail settings, such as whether to use their mail on a server or use their local replica, from the Mail tab of a Location document. A Location document contains communication and location-specific settings for use with the Notes client. The user switches locations to change the way in which the workstation sends, receives, and stores mail.

Here is a brief description of the main fields on the Mail tab of the Location document:

  • Mail File Location—Select On Server to use the mail file directly on a server, or select Local to use a local replica of the mail file. When the user uses a local replica, Notes transfers outgoing mail to a local outgoing mailbox (MAIL.BOX) until replication occurs.

  • Mail File—The path to the mail file. Notes opens the mail file that you specified in this field when the user chooses a mail command from the main menu, clicks the Mail icon in the Bookmark bar or Welcome page, or forwards a mail message.

  • Domino Mail Domain—The name of the Domino domain.

  • Internet Domain for Notes Addresses When Connecting Directly to the Internet—The name of the Internet domain to use if the user has set up any Internet mail accounts.

  • Recipient Name Typeahead—Where the typeahead feature looks for mail addresses.

  • Format for Messages Addressed to Internet Addresses—Notes Rich Text Format allows all messages over the Internet to be sent as plain text, while MIME Format converts the message to MIME format before sending.

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