Sams Teach Yourself Microsoft Office 2003 in 24 Hours

By Greg Perry

• Table of Contents
  • Copyright
  • About the Author
  • Acknowledgments
  • We Want to Hear from You!
  • Introduction
  • Who Should Read This Book?
  • What This Book Does for You
  • Can This Book Really Teach Office 2003 in 24 Hours?
  • Conventions Used in This Book
  • Part I. Working with Office 2003
  • Hour 1. Getting Acquainted with Office 2003
  • Part II. Processing with Word 2003
  • Hour 2. Welcome to Word 2003
  • Hour 3. Formatting with Word 2003
  • Hour 4. Managing Documents and Customizing Word 2003
  • Hour 5. Advanced Word 2003
    • Using Special Characters
    • Inserting Dates and Page Numbers
    • Inserting Pictures, Video Clips, and Sounds
    • Inserting Scanned and Digital Camera Images
    • To Do: Create and Use AutoText Entries
    • Adding Tables to Your Documents
    • Creating Multiple Columns
    • Creating Headers and Footers
    • Adding Footnotes and Endnotes
    • Introducing Mail Merge
    • Summary
    • Q&A
  • Part III. Computing with Excel 2003
  • Hour 6. Understanding Excel 2003 Workbooks
  • Hour 7. Restructuring and Editing Excel 2003 Worksheets
  • Hour 8. Using Excel 2003
  • Hour 9. Formatting Worksheets to Look Great
  • Hour 10. Charting with Excel 2003
  • Part IV. Presenting with Flair
  • Hour 11. PowerPoint 2003 Presentations
  • Hour 12. Editing and Arranging Your Presentations
  • Hour 13. PowerPoint 2003 Advanced Features
  • Hour 14. Animating Your Presentations
  • Part V. Organizing with Outlook 2003
  • Hour 15. Communicating with Outlook 2003
  • Hour 16. Planning and Scheduling with Outlook 2003
  • Part VI. Tracking with Access 2003
  • Hour 17. Access 2003 Basics
  • Hour 18. Entering and Displaying Access 2003 Data
  • Hour 19. Retrieving Your Data
  • Hour 20. Reporting with Access 2003
  • Part VII. Combining Office 2003 and the Internet
  • Hour 21. Office 2003 and the Internet
  • Hour 22. Creating Web Content with Word, Excel, Access, and PowerPoint
  • Part VIII. Publishing Eye-Catching Documents
  • Hour 23. Publishing with Flair Using Publisher 2003
  • Hour 24. Adding Art to Your Publications
  • Part IX. Appendixes
  • Appendix B. Business Contact Manager and Office Extras
  • Part X. Bonus Hours
  • Hour 25. Using FrontPage 2003 for Web Page Design and Creation
  • Hour 26. Managing Your Web with FrontPage

Creating Multiple Columns

When you want to create newspaper-style columns—such as those that appear in newsletters and brochures—configure Word to format your text with multiple columns. You can assign multiple columns to the entire document or to only a selected part of your document. Figure 5.7 shows a document with three columns and a single column at the top for the title area. Generally, you should type your document's text before breaking the document into multiple columns.

Figure 5.7 You can use multiple columns for newsletters, brochures, and other pamphlets.

When you want to set multiple columns, follow these steps:

1. Select the text you want to convert to multiple columns. If you want to select your entire document, press Ctrl+A.
2. Select Format, Columns to display the Columns dialog box shown in Figure 5.8.
   

   Figure 5.8 Set up multiple columns with the Columns dialog box.

3. In the Presets area, click the column format you want and then enter the number of columns you want to produce.
4. In the Width and Spacing area, adjust the column width and spacing between columns or accept Word's default. Generally, the default measurements work well. As you adjust the columns, Word updates the Preview area to give you an idea of the final result.
5. If you want a line between the columns, click the option labeled Line Between.
6. When you click OK, Word formats your selected text into multiple columns.

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