Sams Teach Yourself Microsoft Office 2003 in 24 Hours

By Greg Perry

• Table of Contents
  • Copyright
  • About the Author
  • Acknowledgments
  • We Want to Hear from You!
  • Introduction
  • Who Should Read This Book?
  • What This Book Does for You
  • Can This Book Really Teach Office 2003 in 24 Hours?
  • Conventions Used in This Book
  • Part I. Working with Office 2003
  • Hour 1. Getting Acquainted with Office 2003
  • Part II. Processing with Word 2003
  • Hour 2. Welcome to Word 2003
  • Hour 3. Formatting with Word 2003
    • Simple Character Formatting
    • To Do: Insert Numbers and Bullets
    • Paragraph Formatting
    • Formatting with Styles
    • Format Painter
    • Preview for Printing
    • Controlling View Size
    • A Word About Word's Wizards
    • Word Themes
    • Summary
    • Q&A
  • Hour 4. Managing Documents and Customizing Word 2003
  • Hour 5. Advanced Word 2003
  • Part III. Computing with Excel 2003
  • Hour 6. Understanding Excel 2003 Workbooks
  • Hour 7. Restructuring and Editing Excel 2003 Worksheets
  • Hour 8. Using Excel 2003
  • Hour 9. Formatting Worksheets to Look Great
  • Hour 10. Charting with Excel 2003
  • Part IV. Presenting with Flair
  • Hour 11. PowerPoint 2003 Presentations
  • Hour 12. Editing and Arranging Your Presentations
  • Hour 13. PowerPoint 2003 Advanced Features
  • Hour 14. Animating Your Presentations
  • Part V. Organizing with Outlook 2003
  • Hour 15. Communicating with Outlook 2003
  • Hour 16. Planning and Scheduling with Outlook 2003
  • Part VI. Tracking with Access 2003
  • Hour 17. Access 2003 Basics
  • Hour 18. Entering and Displaying Access 2003 Data
  • Hour 19. Retrieving Your Data
  • Hour 20. Reporting with Access 2003
  • Part VII. Combining Office 2003 and the Internet
  • Hour 21. Office 2003 and the Internet
  • Hour 22. Creating Web Content with Word, Excel, Access, and PowerPoint
  • Part VIII. Publishing Eye-Catching Documents
  • Hour 23. Publishing with Flair Using Publisher 2003
  • Hour 24. Adding Art to Your Publications
  • Part IX. Appendixes
  • Appendix B. Business Contact Manager and Office Extras
  • Part X. Bonus Hours
  • Hour 25. Using FrontPage 2003 for Web Page Design and Creation
  • Hour 26. Managing Your Web with FrontPage

Formatting with Styles

A style is a collection of character and paragraph formats you can apply to selected text. Each Word document includes several default styles, and you can modify those and add your own. Each style has a name. Word comes with several styles, and you can also create your own.

Click the drop-down arrow on the Style box. (You might have to click the More Buttons button at the right of the toolbar to see the Style box drop-down list arrow.) You will see the names of the document's styles. After you select a style, Word applies it to the current paragraph and subsequent paragraphs that you type.

If you want to change a style's formatting or create a new style, select Format, Styles and Formatting to show the Styles and Formatting task pane. (You can also click the Styles and Formatting button to display the task pane.) To modify the current style, click on a style and open the style's drop-down list to choose Modify. If you want to create a new style, click the New Style button.

Suppose that you routinely write résumés for other people. You might develop three separate sets of character and paragraph formats that work well, respectively, for the title of a résumé and an applicant's personal information and work history. Instead of defining each of these formats every time you create a résumé, format a paragraph with each style and store the styles under their own names (such as Résumé Title, Résumé Personal, and Résumé Work). The next time you write a résumé, you need only to click the Style box's drop-down list arrow and select Résumé Title from the style list. When you then type the title, the title looks the way you want it to look without your having to designate any character or paragraph format.

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