Sams Teach Yourself Microsoft Office 2003 in 24 Hours

By Greg Perry

• Table of Contents
  • Copyright
  • About the Author
  • Acknowledgments
  • We Want to Hear from You!
  • Introduction
  • Who Should Read This Book?
  • What This Book Does for You
  • Can This Book Really Teach Office 2003 in 24 Hours?
  • Conventions Used in This Book
  • Part I. Working with Office 2003
  • Hour 1. Getting Acquainted with Office 2003
  • Part II. Processing with Word 2003
  • Hour 2. Welcome to Word 2003
  • Hour 3. Formatting with Word 2003
  • Hour 4. Managing Documents and Customizing Word 2003
  • Hour 5. Advanced Word 2003
  • Part III. Computing with Excel 2003
  • Hour 6. Understanding Excel 2003 Workbooks
  • Hour 7. Restructuring and Editing Excel 2003 Worksheets
  • Hour 8. Using Excel 2003
  • Hour 9. Formatting Worksheets to Look Great
  • Hour 10. Charting with Excel 2003
  • Part IV. Presenting with Flair
  • Hour 11. PowerPoint 2003 Presentations
  • Hour 12. Editing and Arranging Your Presentations
  • Hour 13. PowerPoint 2003 Advanced Features
  • Hour 14. Animating Your Presentations
  • Part V. Organizing with Outlook 2003
  • Hour 15. Communicating with Outlook 2003
  • Hour 16. Planning and Scheduling with Outlook 2003
    • Using the Calendar in Outlook
    • Writing Yourself Notes
    • Expanding the Outlook Bar
    • Keeping a Journal
    • Smart Tags
    • Summary
    • Q&A
  • Part VI. Tracking with Access 2003
  • Hour 17. Access 2003 Basics
  • Hour 18. Entering and Displaying Access 2003 Data
  • Hour 19. Retrieving Your Data
  • Hour 20. Reporting with Access 2003
  • Part VII. Combining Office 2003 and the Internet
  • Hour 21. Office 2003 and the Internet
  • Hour 22. Creating Web Content with Word, Excel, Access, and PowerPoint
  • Part VIII. Publishing Eye-Catching Documents
  • Hour 23. Publishing with Flair Using Publisher 2003
  • Hour 24. Adding Art to Your Publications
  • Part IX. Appendixes
  • Appendix B. Business Contact Manager and Office Extras
  • Part X. Bonus Hours
  • Hour 25. Using FrontPage 2003 for Web Page Design and Creation
  • Hour 26. Managing Your Web with FrontPage

Smart Tags

If you've been working with Office as you've worked through this and the earlier lessons of the book, you have probably seen smart tags as you followed along and learned the software. When you enter data in an Office program such as Word or PowerPoint, that Office program underlines the data with a purple dotted line indicating the smart tag. A smart tag is data that an Office product recognizes as data that fits within a category, such as one of these:

• A person's name
• A time (dates, times, even relative dates such as Last Friday)
• Places
• Recent Outlook recipients

The primary purpose of smart tags is to keep you from having to leave your current program to perform a common task related to that smart tag. Outlook is the primary program in question. To clarify, suppose that you were writing a letter to a new client. When you type the client's name, Word displays or changes the name to include a smart tag underline. If you point to the name with your mouse, a smart tag action button appears as an icon above the name. Click the icon to display the menu shown in Figure 16.11.

Figure 16.11 You can perform common Outlook-related tasks from a Word document.

The actions on the shortcut menu enable you to add the contact to your Outlook Contacts folder. If the name already resides in your Contacts folder, you can select Open Contact and the contact's window opens so that you can copy and paste information from the contact to your Word document. If the smart tag appears on a date, you can schedule a meeting or show your appointments for that date while still working inside your Word document.

You can modify the behavior of smart tags by selecting Tools, AutoCorrect and clicking the Smart Tags tab from your Word document. From the dialog box, you can turn off smart tagging, modify the smart tags that are currently active, and download additional smart tags from the Internet.

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