Sams Teach Yourself Microsoft Office 2003 in 24 Hours

By Greg Perry

• Table of Contents
  • Copyright
  • About the Author
  • Acknowledgments
  • We Want to Hear from You!
  • Introduction
  • Who Should Read This Book?
  • What This Book Does for You
  • Can This Book Really Teach Office 2003 in 24 Hours?
  • Conventions Used in This Book
  • Part I. Working with Office 2003
  • Hour 1. Getting Acquainted with Office 2003
  • Part II. Processing with Word 2003
  • Hour 2. Welcome to Word 2003
  • Hour 3. Formatting with Word 2003
  • Hour 4. Managing Documents and Customizing Word 2003
  • Hour 5. Advanced Word 2003
  • Part III. Computing with Excel 2003
  • Hour 6. Understanding Excel 2003 Workbooks
  • Hour 7. Restructuring and Editing Excel 2003 Worksheets
  • Hour 8. Using Excel 2003
  • Hour 9. Formatting Worksheets to Look Great
  • Hour 10. Charting with Excel 2003
  • Part IV. Presenting with Flair
  • Hour 11. PowerPoint 2003 Presentations
  • Hour 12. Editing and Arranging Your Presentations
  • Hour 13. PowerPoint 2003 Advanced Features
  • Hour 14. Animating Your Presentations
    • Using PowerPoint's Slide Show
    • Voice Narration
    • To Do: Use Action Buttons
    • Introducing Animation Schemes
    • Summary
    • Q&A
  • Part V. Organizing with Outlook 2003
  • Hour 15. Communicating with Outlook 2003
  • Hour 16. Planning and Scheduling with Outlook 2003
  • Part VI. Tracking with Access 2003
  • Hour 17. Access 2003 Basics
  • Hour 18. Entering and Displaying Access 2003 Data
  • Hour 19. Retrieving Your Data
  • Hour 20. Reporting with Access 2003
  • Part VII. Combining Office 2003 and the Internet
  • Hour 21. Office 2003 and the Internet
  • Hour 22. Creating Web Content with Word, Excel, Access, and PowerPoint
  • Part VIII. Publishing Eye-Catching Documents
  • Hour 23. Publishing with Flair Using Publisher 2003
  • Hour 24. Adding Art to Your Publications
  • Part IX. Appendixes
  • Appendix B. Business Contact Manager and Office Extras
  • Part X. Bonus Hours
  • Hour 25. Using FrontPage 2003 for Web Page Design and Creation
  • Hour 26. Managing Your Web with FrontPage

Voice Narration

If you have a microphone, speakers, and a sound card on your PowerPoint machine, you can add narration to your presentation. Doing so enables you to completely automate all the details of the presentation and not just the slides themselves. Voice animations are great for training sessions, employee orientations, and product demonstrations. They are also helpful for presentations that you distribute via the Web or a company intranet. You can record your voice as you narrate through the slide show, or you can use a sound file you've saved to your disk.

When you select Slide Show, Record Narration, the Record Narration dialog box appears (shown in Figure 14.4). Before you add narration for the first time, click the Set Microphone Level button to let PowerPoint adjust its recording volume as you speak into the microphone. You can also select a higher or lower quality of sound by clicking the Change Quality button. The higher the quality, the more disk space your presentation will require.

Figure 14.4 The Record Narration dialog box enables you to add your voice to presentations.

After setting up the sound levels and quality, click OK so that PowerPoint will begin the slide show. Even if you've already applied timing to the slides, PowerPoint waits for you to click your mouse button before moving to the next slide. Therefore, when the first slide appears, record the narration that you want your audience to hear on that slide. Then click the mouse when you are ready to see the next slide and record narration for it as well. If you've set up transition effects, PowerPoint retains those effects as the slide show continues. At the end of the narration recording, PowerPoint gives you a chance either to save the presentation with the narration or not save it so that you can have a go at it once again.

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