Sams Teach Yourself Microsoft Office 2003 in 24 Hours

By Greg Perry

• Table of Contents
  • Copyright
  • About the Author
  • Acknowledgments
  • We Want to Hear from You!
  • Introduction
  • Who Should Read This Book?
  • What This Book Does for You
  • Can This Book Really Teach Office 2003 in 24 Hours?
  • Conventions Used in This Book
  • Part I. Working with Office 2003
  • Hour 1. Getting Acquainted with Office 2003
  • Part II. Processing with Word 2003
  • Hour 2. Welcome to Word 2003
  • Hour 3. Formatting with Word 2003
  • Hour 4. Managing Documents and Customizing Word 2003
  • Hour 5. Advanced Word 2003
  • Part III. Computing with Excel 2003
  • Hour 6. Understanding Excel 2003 Workbooks
  • Hour 7. Restructuring and Editing Excel 2003 Worksheets
  • Hour 8. Using Excel 2003
  • Hour 9. Formatting Worksheets to Look Great
  • Hour 10. Charting with Excel 2003
  • Part IV. Presenting with Flair
  • Hour 11. PowerPoint 2003 Presentations
  • Hour 12. Editing and Arranging Your Presentations
    • Getting Acquainted with PowerPoint's Views
    • Using the Outline
    • Working on the Slide
    • Saving and Printing Your Work
    • Summary
    • Q&A
  • Hour 13. PowerPoint 2003 Advanced Features
  • Hour 14. Animating Your Presentations
  • Part V. Organizing with Outlook 2003
  • Hour 15. Communicating with Outlook 2003
  • Hour 16. Planning and Scheduling with Outlook 2003
  • Part VI. Tracking with Access 2003
  • Hour 17. Access 2003 Basics
  • Hour 18. Entering and Displaying Access 2003 Data
  • Hour 19. Retrieving Your Data
  • Hour 20. Reporting with Access 2003
  • Part VII. Combining Office 2003 and the Internet
  • Hour 21. Office 2003 and the Internet
  • Hour 22. Creating Web Content with Word, Excel, Access, and PowerPoint
  • Part VIII. Publishing Eye-Catching Documents
  • Hour 23. Publishing with Flair Using Publisher 2003
  • Hour 24. Adding Art to Your Publications
  • Part IX. Appendixes
  • Appendix B. Business Contact Manager and Office Extras
  • Part X. Bonus Hours
  • Hour 25. Using FrontPage 2003 for Web Page Design and Creation
  • Hour 26. Managing Your Web with FrontPage

Getting Acquainted with PowerPoint's Views

As do all the Office 2003 products, PowerPoint allows you to change the screen's view to make certain tasks more manageable. Therefore, you produce presentations more quickly if you master PowerPoint's views now and learn the advantages and disadvantages of each view.

You display PowerPoint's various views from the View buttons in the lower-left of the screen as well as from the View menu. PowerPoint supports the following views:

• Normal view— The default, three-pane view from which you can manage your presentation's slide order as well as edit specific slides. In the previous hour's lesson, you worked only from the Normal view. To the left of the large presentation area reside two tabs, the Slide tab that displays thumbnail images of your presentation and the Outline tab that documents your slides' content.The Outline tab area enables you to edit and display all your presentation text in one location rather than one slide at a time. Figure 12.1 shows the Normal view that contains a presentation's Outline view in the left pane of a presentation. The large titles (by the slide icons) start new slides, and the details below the titles provide bulleted text for each slide. You can click and drag the dividing line between the presentation area and the outline to see more or less of either side.
  

  Figure 12.1 The Outline tab shows the presentation's over all table of contents.

• Slide Sorter view— Displays your entire presentation so that you can easily add, delete, and move slides. The Slide Sorter view acts like a preview tool. You can review your presentation and use the Slide Sorter to present your slides in various ways. For example, you can use the Slide Sorter toolbar to set timings between slides and create special transitional effects when one slide changes to another.
• Slide Show view— Displays your presentation one slide at a time without the typical PowerPoint toolbars and menus showing.
• Notes Page view— Enables you to create and edit notes for the presentation's speaker. You don't normally have to select the Notes Page view to see the notes pane because a small portion of the notes pane always appears beneath the slide's detail in the Normal view. Click in the notes pane and then add your text.

Change views by selecting the one you want from the View menu. You can also click the Normal view, the Slide Show view, or the Slide Sorter view buttons to the left of the horizontal scrollbar. You work in the Slide Sorter view most often when working with your presentation's layout and slide order, and you work in the Normal view most often when formatting individual slides. Slide Show view displays your presentation as a series of electronic slides.

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