Sams Teach Yourself Microsoft Windows 2000 Professional in 10 Minutes

By Dorothy Burke and Jane Calabria

• Table of Contents
  • Copyright
  • Tell Us What You Think!
  • About the Authors
  • Introduction
  • Conventions Used in This Book
  • Lesson 1. Navigating Windows 2000 Professional
  • Lesson 2. Working with a Window
  • Lesson 3. Using Menus
  • Lesson 4. Using Windows 2000 Professional Help
  • Lesson 5. Using Dialog Boxes
  • Lesson 6. Working with Multiple Windows and Applications
  • Lesson 7. Copying, Moving, and Linking Between Windows and Applications
  • Lesson 8. Using My Computer
  • Lesson 9. Managing Files with My Computer
  • Lesson 10. Using WordPad
  • Lesson 11. Understanding File Properties and the Recycle Bin
  • Lesson 12. Printing
  • Lesson 13. Using My Network Places
  • Lesson 14. Using the Control Panel
  • Lesson 15. Using Outlook Express Mail
    • Opening and Closing Outlook Express Mail
    • The Outlook Express Mail Window
    • Sending a Message
    • Using the Windows Address Book
    • Retrieving and Reading Your Messages
    • Saving a File Attached to a Message
    • Replying to a Message
    • Deleting Old Messages
  • Lesson 16. Sharing Workstations and Setting Passwords
  • Lesson 17. Using Internet Explorer 5
  • Lesson 18. Web Site and Document Searching
  • Lesson 19. Troubleshooting, Restarting, and Disaster Planning
  • Lesson 20. Customizing the Windows 2000 Environment

Using the Windows Address Book

The address book stores more than names and phone numbers; it stores email addresses. Entering email addresses in this book prevents you from having to type the addresses when you are sending mail and minimizes the chances that you'll type an email address incorrectly.

To enter an address into the Address Book, follow these steps:

1. Click the Addresses button on the toolbar.
2. Click the New Contact button and select New Contact. The Properties dialog box appears, as shown in Figure 15.3.
   

   Figure 15.3 Adding someone to the address book. Note that email addresses cannot contain spaces.

3. Enter the contact's name in the First , Middle , andLast text boxes.
4. Type a Nickname. If you later type this nickname in the To field of a message, Outlook Express will automatically fill in the correct address for that person.
5. Select how you wish the contact to be displayed from the Display list. You'll probably want to display your contacts by their name, company name, or a nickname, although you can type anything you wish in this field.
6. Type the contact's email address in the Email Addresses text box and click Add . If the person has more than one email address, you can repeat this step as needed.
7. If you know for sure that this person uses an email program that does not support the use of HTML formatting, select Send Email using plain text only.
8. If you like, you can enter additional personal and business information for this contact using the other tabs. When you're through, click OK.

If you have large groups of people to whom you typically send the same message, such as everyone in your department, you can place several addresses in a group, and use the group to send email messages to everyone. To create a group, click the New button in the Address Book window and select New Group. Enter a name for the group and select the addresses you wish to add.

Addressing a Message with the Address Book

Now that you have addresses in your Address Book, you can use them to send email messages. Just follow these steps:

1. In the New Message window, click the Address Book icon in front of the To field. The Select Recipients dialog box appears, as shown in Figure 15.4.
   

   Figure 15.4 Choose a recipient from the Address Book.

2. Select a name or a group from the list on the left.
3. Click the appropriate button: To , Cc, or Bcc. Use the Cc (carbon copy) field when you want to send a copy of the email to someone who you are not directly addressing in the message. Use Bcc(blind carbon copy) to someone when you don't want the other recipients to know that the Bcc person is receiving a copy.
4. Repeat steps 2 and 3 to add more names. When you're through, click OK.

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