Sams Teach Yourself Microsoft Office 2003 in 24 Hours

By Greg Perry

• Table of Contents
  • Copyright
  • About the Author
  • Acknowledgments
  • We Want to Hear from You!
  • Introduction
  • Who Should Read This Book?
  • What This Book Does for You
  • Can This Book Really Teach Office 2003 in 24 Hours?
  • Conventions Used in This Book
  • Part I. Working with Office 2003
  • Hour 1. Getting Acquainted with Office 2003
  • Part II. Processing with Word 2003
  • Hour 2. Welcome to Word 2003
  • Hour 3. Formatting with Word 2003
  • Hour 4. Managing Documents and Customizing Word 2003
  • Hour 5. Advanced Word 2003
    • Using Special Characters
    • Inserting Dates and Page Numbers
    • Inserting Pictures, Video Clips, and Sounds
    • Inserting Scanned and Digital Camera Images
    • To Do: Create and Use AutoText Entries
    • Adding Tables to Your Documents
    • Creating Multiple Columns
    • Creating Headers and Footers
    • Adding Footnotes and Endnotes
    • Introducing Mail Merge
    • Summary
    • Q&A
  • Part III. Computing with Excel 2003
  • Hour 6. Understanding Excel 2003 Workbooks
  • Hour 7. Restructuring and Editing Excel 2003 Worksheets
  • Hour 8. Using Excel 2003
  • Hour 9. Formatting Worksheets to Look Great
  • Hour 10. Charting with Excel 2003
  • Part IV. Presenting with Flair
  • Hour 11. PowerPoint 2003 Presentations
  • Hour 12. Editing and Arranging Your Presentations
  • Hour 13. PowerPoint 2003 Advanced Features
  • Hour 14. Animating Your Presentations
  • Part V. Organizing with Outlook 2003
  • Hour 15. Communicating with Outlook 2003
  • Hour 16. Planning and Scheduling with Outlook 2003
  • Part VI. Tracking with Access 2003
  • Hour 17. Access 2003 Basics
  • Hour 18. Entering and Displaying Access 2003 Data
  • Hour 19. Retrieving Your Data
  • Hour 20. Reporting with Access 2003
  • Part VII. Combining Office 2003 and the Internet
  • Hour 21. Office 2003 and the Internet
  • Hour 22. Creating Web Content with Word, Excel, Access, and PowerPoint
  • Part VIII. Publishing Eye-Catching Documents
  • Hour 23. Publishing with Flair Using Publisher 2003
  • Hour 24. Adding Art to Your Publications
  • Part IX. Appendixes
  • Appendix B. Business Contact Manager and Office Extras
  • Part X. Bonus Hours
  • Hour 25. Using FrontPage 2003 for Web Page Design and Creation
  • Hour 26. Managing Your Web with FrontPage

To Do: Create and Use AutoText Entries

In addition to AutoCorrect, AutoText enables you to quickly insert completely formatted multilined text. AutoText is often called boilerplate text, which is a publishing term used for text that appears frequently.

Suppose, for example, that you often place your boldfaced, 16-point name and address centered across the top of your personal letters. Instead of typing and formatting this text each time you need it, follow these steps to add the text as an AutoText entry:

1. Type and format the text you want to add to the AutoText entries. Make sure that it is exactly as you want it to be reproduced.
2. Select the text.
3. Select Insert, AutoText, AutoText. Word displays the AutoText tab, which shows the AutoText entries currently in effect, as shown in Figure 5.4.
   

   Figure 5.4 Adding an AutoText entry makes subsequent typing easier.

4. Type an abbreviation for the AutoText entry in the field labeled Enter AutoText Entries Here. You can either type this text to activate the AutoText entry, or you can select from the available options listed.
5. Press Enter.

When you subsequently type the AutoText entry's abbreviation and press F3, Word replaces the abbreviation with your expanded, formatted AutoText entry. AutoText entries require the F3 keystroke. Nevertheless, AutoText entries can be more complex and longer than those of AutoCorrect, which allows only 255 characters.

After you create an AutoText entry, check the Show AutoComplete check box on the AutoText dialog box before closing the dialog box. Afterwards, when you type that AutoText entry's abbreviation, a ScreenTip appears that shows your entry beneath the abbreviation. If you press Enter at that point, Word replaces your abbreviation with the expanded entry so that you don't have to press F3. If you want to ignore the AutoText instead, just keep typing and the ScreenTip will go away.

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