Sams Teach Yourself Microsoft Office 2003 in 24 Hours

By Greg Perry

• Table of Contents
  • Copyright
  • About the Author
  • Acknowledgments
  • We Want to Hear from You!
  • Introduction
  • Who Should Read This Book?
  • What This Book Does for You
  • Can This Book Really Teach Office 2003 in 24 Hours?
  • Conventions Used in This Book
  • Part I. Working with Office 2003
  • Hour 1. Getting Acquainted with Office 2003
  • Part II. Processing with Word 2003
  • Hour 2. Welcome to Word 2003
  • Hour 3. Formatting with Word 2003
  • Hour 4. Managing Documents and Customizing Word 2003
    • Understanding Document Properties
    • Using Word's Advanced Proofreaders
    • Simple Translation
    • Customizing Word to Work for You
    • Summary
    • Q&A
  • Hour 5. Advanced Word 2003
  • Part III. Computing with Excel 2003
  • Hour 6. Understanding Excel 2003 Workbooks
  • Hour 7. Restructuring and Editing Excel 2003 Worksheets
  • Hour 8. Using Excel 2003
  • Hour 9. Formatting Worksheets to Look Great
  • Hour 10. Charting with Excel 2003
  • Part IV. Presenting with Flair
  • Hour 11. PowerPoint 2003 Presentations
  • Hour 12. Editing and Arranging Your Presentations
  • Hour 13. PowerPoint 2003 Advanced Features
  • Hour 14. Animating Your Presentations
  • Part V. Organizing with Outlook 2003
  • Hour 15. Communicating with Outlook 2003
  • Hour 16. Planning and Scheduling with Outlook 2003
  • Part VI. Tracking with Access 2003
  • Hour 17. Access 2003 Basics
  • Hour 18. Entering and Displaying Access 2003 Data
  • Hour 19. Retrieving Your Data
  • Hour 20. Reporting with Access 2003
  • Part VII. Combining Office 2003 and the Internet
  • Hour 21. Office 2003 and the Internet
  • Hour 22. Creating Web Content with Word, Excel, Access, and PowerPoint
  • Part VIII. Publishing Eye-Catching Documents
  • Hour 23. Publishing with Flair Using Publisher 2003
  • Hour 24. Adding Art to Your Publications
  • Part IX. Appendixes
  • Appendix B. Business Contact Manager and Office Extras
  • Part X. Bonus Hours
  • Hour 25. Using FrontPage 2003 for Web Page Design and Creation
  • Hour 26. Managing Your Web with FrontPage

Customizing Word to Work for You

If you don't like the way Word does something, you can usually customize Word to act the way you want. The Tools menu contains options that enable you to customize Word:

• Customize— Enables you to change the layout of Word's toolbars and menus
• Options— Enables you to control the behavior of most of Word's automatic and manual editing features

Using the Customize Features

Figure 4.9 shows the dialog box that appears when you select Tools, Customize and click the Options tab.

Figure 4.9 Customize toolbars and menus.

The Toolbar tab enables you to specify exactly which toolbars you want to see, if any, during your editing sessions. Too many toolbars can clutter your screen and take away editing space, but different toolbars are useful at different times. Display the Tables and Borders toolbar, for example, any time you want to create or edit tables in your documents. (The toolbar selection is also available from the View, Toolbars menu option.)

Most people modify the options on the Commands tab when they want to add or remove an item from the menus in Word. To do this, select the menu from the Categories list, and Word displays that menu's items in the Commands list. You then can change a menu label or add one from the list.

The Options tab includes controls that enable you to increase the size of the toolbar icons to read them more easily, to determine whether you want to see ScreenTips, and to determine whether you want shortcut keys attached to those ScreenTips. From the Options page of the Customize dialog box, you can control the way Word displays menu options and the two most common toolbars, the Standard and Formatting toolbars.

Using the Options Settings

You can choose Tools, Options to display the Options dialog box. This dialog box is the Library of Congress of Word options. Using the Options dialog box, you can modify the behavior of these Word features:

• View— Changes the way Word displays documents and windows.
• General— Determines colors, animation, behavior, and the measurement standard (such as inches or centimeters).
• Edit— Changes the way Word responds during your editing sessions.
• Print— Determines several printing options.
• Save— Specifies how you want Word to save document changes.
• Spelling & Grammar— Lists several spell-checking and grammar-checking settings that you can change. This is one place where you can turn these options on or off.
• File Locations— Enables you to set disk-drive locations for common files.
• Compatibility— Lists a plethora of options you can change to make Word look and feel like other word processors, including previous versions of Word.
• User Information— Holds the name, initials, and address of the registered party for use with document summaries and automatic return addresses.
• Security— Enables you to specify passwords for encryption and for sharing the document.
• Track Changes— Determines the format Word uses when you make changes to documents in a group environment or when you want to track several revisions for the same document. (Word can keep track of multiple versions of a document. )

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