Sams Teach Yourself Microsoft Office 2003 in 24 Hours

By Greg Perry

• Table of Contents
  • Copyright
  • About the Author
  • Acknowledgments
  • We Want to Hear from You!
  • Introduction
  • Who Should Read This Book?
  • What This Book Does for You
  • Can This Book Really Teach Office 2003 in 24 Hours?
  • Conventions Used in This Book
  • Part I. Working with Office 2003
  • Hour 1. Getting Acquainted with Office 2003
  • Part II. Processing with Word 2003
  • Hour 2. Welcome to Word 2003
  • Hour 3. Formatting with Word 2003
  • Hour 4. Managing Documents and Customizing Word 2003
    • Understanding Document Properties
    • Using Word's Advanced Proofreaders
    • Simple Translation
    • Customizing Word to Work for You
    • Summary
    • Q&A
  • Hour 5. Advanced Word 2003
  • Part III. Computing with Excel 2003
  • Hour 6. Understanding Excel 2003 Workbooks
  • Hour 7. Restructuring and Editing Excel 2003 Worksheets
  • Hour 8. Using Excel 2003
  • Hour 9. Formatting Worksheets to Look Great
  • Hour 10. Charting with Excel 2003
  • Part IV. Presenting with Flair
  • Hour 11. PowerPoint 2003 Presentations
  • Hour 12. Editing and Arranging Your Presentations
  • Hour 13. PowerPoint 2003 Advanced Features
  • Hour 14. Animating Your Presentations
  • Part V. Organizing with Outlook 2003
  • Hour 15. Communicating with Outlook 2003
  • Hour 16. Planning and Scheduling with Outlook 2003
  • Part VI. Tracking with Access 2003
  • Hour 17. Access 2003 Basics
  • Hour 18. Entering and Displaying Access 2003 Data
  • Hour 19. Retrieving Your Data
  • Hour 20. Reporting with Access 2003
  • Part VII. Combining Office 2003 and the Internet
  • Hour 21. Office 2003 and the Internet
  • Hour 22. Creating Web Content with Word, Excel, Access, and PowerPoint
  • Part VIII. Publishing Eye-Catching Documents
  • Hour 23. Publishing with Flair Using Publisher 2003
  • Hour 24. Adding Art to Your Publications
  • Part IX. Appendixes
  • Appendix B. Business Contact Manager and Office Extras
  • Part X. Bonus Hours
  • Hour 25. Using FrontPage 2003 for Web Page Design and Creation
  • Hour 26. Managing Your Web with FrontPage

Understanding Document Properties

Each Word document (as well as the other Office 2003 documents) has properties. A property is information related to a particular document, such as the author's name and creation date. If you do not specify properties, Word adds its own to your document. You see the Properties dialog box when you select File, Properties (see Figure 4.1).

Figure 4.1 You can track your document's properties.

The pages in the Properties dialog box provide the following information:

• General— Contains the document's file information, including the date and time you created, last modified, and last accessed the document.
• Summary— Tracks a document title, author (the name to which the software is registered by default), keywords, and comments you enter about the document.
• Statistics— Tracks the document's numeric statistics, such as character, word, page counts, and total editing time.
• Contents— Describes the parts of your document, such as the header, body, and footer.
• Custom— Keeps track of customized information that you specify and want to track. You can use this page to monitor customized properties such as the department responsible for creating or maintaining the document, the name of a project group that works on the document, and the person responsible for typing the document's information.

Some properties are available elsewhere in Word. You can find a document's statistics, such as word and paragraph counts, for example, by selecting Tools, Word Count. Often, you can select from a menu option more quickly than you can display the document properties.

You might find that the Word Count toolbar comes in handy. When you select Tools, Word Count and click the Show Toolbar button, Word displays a floating toolbar that enables you to keep track of the word count as you type. Every time you click the Word Count's Recount button, the word count is recalculated. The Word Count toolbar can also display a count of the lines, pages, and paragraphs, depending on your selection.

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