Sams Teach Yourself Microsoft Office 2003 in 24 Hours

By Greg Perry

• Table of Contents
  • Copyright
  • About the Author
  • Acknowledgments
  • We Want to Hear from You!
  • Introduction
  • Who Should Read This Book?
  • What This Book Does for You
  • Can This Book Really Teach Office 2003 in 24 Hours?
  • Conventions Used in This Book
  • Part I. Working with Office 2003
  • Hour 1. Getting Acquainted with Office 2003
  • Part II. Processing with Word 2003
  • Hour 2. Welcome to Word 2003
  • Hour 3. Formatting with Word 2003
    • Simple Character Formatting
    • To Do: Insert Numbers and Bullets
    • Paragraph Formatting
    • Formatting with Styles
    • Format Painter
    • Preview for Printing
    • Controlling View Size
    • A Word About Word's Wizards
    • Word Themes
    • Summary
    • Q&A
  • Hour 4. Managing Documents and Customizing Word 2003
  • Hour 5. Advanced Word 2003
  • Part III. Computing with Excel 2003
  • Hour 6. Understanding Excel 2003 Workbooks
  • Hour 7. Restructuring and Editing Excel 2003 Worksheets
  • Hour 8. Using Excel 2003
  • Hour 9. Formatting Worksheets to Look Great
  • Hour 10. Charting with Excel 2003
  • Part IV. Presenting with Flair
  • Hour 11. PowerPoint 2003 Presentations
  • Hour 12. Editing and Arranging Your Presentations
  • Hour 13. PowerPoint 2003 Advanced Features
  • Hour 14. Animating Your Presentations
  • Part V. Organizing with Outlook 2003
  • Hour 15. Communicating with Outlook 2003
  • Hour 16. Planning and Scheduling with Outlook 2003
  • Part VI. Tracking with Access 2003
  • Hour 17. Access 2003 Basics
  • Hour 18. Entering and Displaying Access 2003 Data
  • Hour 19. Retrieving Your Data
  • Hour 20. Reporting with Access 2003
  • Part VII. Combining Office 2003 and the Internet
  • Hour 21. Office 2003 and the Internet
  • Hour 22. Creating Web Content with Word, Excel, Access, and PowerPoint
  • Part VIII. Publishing Eye-Catching Documents
  • Hour 23. Publishing with Flair Using Publisher 2003
  • Hour 24. Adding Art to Your Publications
  • Part IX. Appendixes
  • Appendix B. Business Contact Manager and Office Extras
  • Part X. Bonus Hours
  • Hour 25. Using FrontPage 2003 for Web Page Design and Creation
  • Hour 26. Managing Your Web with FrontPage

Format Painter

Word's Format Painter feature too-often goes ignored but provides one of the easiest ways to replicate any kind of character, paragraph, or other style throughout your document. After you format text the way you want, you no longer have to apply the set of formatting commands to format another area of your document the same way. Instead, you use the Format Painter to, well, paint the format where you want to apply it.

To Do: Use the Format Painter to Copy Formatting

Suppose that your document contains several passages of quoted text throughout. Where the quoted passages appear, you want to separate it from the surrounding text by indenting, italicizing, and applying a special font to those quoted passages. All you need to do is apply the formatting to one of the passages and paint the rest as follows:

1. Click anywhere within the formatted passage.
2. Click the Format Painter button. Your mouse pointer changes to a brush icon.
3. Select the next quoted paragraph by clicking and dragging the brush until you've selected the entire text to format.
4. Release the mouse button. Word formats the second paragraph the same as the first. All margins, indents, tab stops, and character and paragraph styles now apply to both paragraphs.

To paint several nonconsecutive paragraphs throughout your document, click on the paragraph that contains the style you want to select and then double-click the Format Painter button. When you click on subsequent text to convert the style to the original paragraph's style, the Format Painter remains active. Keep clicking on paragraphs to format. Press Esc when you format the final paragraph to deactivate the Format Painter.

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