Sams Teach Yourself Microsoft Office 2003 in 24 Hours
- Table of Contents
- Copyright
- About the Author
- Acknowledgments
- We Want to Hear from You!
- Introduction
- Who Should Read This Book?
- What This Book Does for You
- Can This Book Really Teach Office 2003 in 24 Hours?
- Conventions Used in This Book
- Part I. Working with Office 2003
- Hour 1. Getting Acquainted with Office 2003
- Part II. Processing with Word 2003
- Hour 2. Welcome to Word 2003
- Hour 3. Formatting with Word 2003
- Hour 4. Managing Documents and Customizing Word 2003
- Hour 5. Advanced Word 2003
- Part III. Computing with Excel 2003
- Hour 6. Understanding Excel 2003 Workbooks
- Hour 7. Restructuring and Editing Excel 2003 Worksheets
- Hour 8. Using Excel 2003
- Hour 9. Formatting Worksheets to Look Great
- Hour 10. Charting with Excel 2003
- Part IV. Presenting with Flair
- Hour 11. PowerPoint 2003 Presentations
- Hour 12. Editing and Arranging Your Presentations
- Getting Acquainted with PowerPoint's Views
- Using the Outline
- Working on the Slide
- Saving and Printing Your Work
- Summary
- Q&A
- Hour 13. PowerPoint 2003 Advanced Features
- Hour 14. Animating Your Presentations
- Part V. Organizing with Outlook 2003
- Hour 15. Communicating with Outlook 2003
- Hour 16. Planning and Scheduling with Outlook 2003
- Part VI. Tracking with Access 2003
- Hour 17. Access 2003 Basics
- Hour 18. Entering and Displaying Access 2003 Data
- Hour 19. Retrieving Your Data
- Hour 20. Reporting with Access 2003
- Part VII. Combining Office 2003 and the Internet
- Hour 21. Office 2003 and the Internet
- Hour 22. Creating Web Content with Word, Excel, Access, and PowerPoint
- Part VIII. Publishing Eye-Catching Documents
- Hour 23. Publishing with Flair Using Publisher 2003
- Hour 24. Adding Art to Your Publications
- Part IX. Appendixes
- Appendix B. Business Contact Manager and Office Extras
- Part X. Bonus Hours
- Hour 25. Using FrontPage 2003 for Web Page Design and Creation
- Hour 26. Managing Your Web with FrontPage
Saving and Printing Your Work
Be sure to save your presentation after creating and finalizing it. PowerPoint automatically saves your presentation with the .ppt document filename extension unless you override the default file type and save your presentation in another format, such as the Web-based HTML format.
Of course, you also need to print your presentation, either to a color printer or to a printer that supports transparencies. The File, Print dialog box works somewhat differently in PowerPoint than in Word and Excel to take advantage of the special nature of presentations. You can print your entire presentation one slide at a time or elect to print multiple slides on one page for handouts. In addition, you can print only speaker notes and enclose printed slides in framed borders.
When you display the Print dialog box, shown in Figure 12.8, open the Print What drop-down list to view the selection list.
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Figure 12.8 Decide exactly what you want to print.
The Print Preview feature is new in PowerPoint. You can get an idea of how your presentation will look on paper by selecting File, Print Preview. If you have a black-and-white printer or one that is capable of printing multiple shades of gray (called grayscale), the print preview displays in black-and-white or grayscale. If you have a color printer, the print preview displays the presentation's slides in color.
PowerPoint can print your color presentation in grayscale if you don't have a color printer. Select Grayscale from the Print dialog box. In addition, the Print What drop-down list box enables you to print your presentation in any of these styles:
- Slides only for the presentation
- Handouts (which can hold from two to nine slides per page) so that you can give comprehensive notes to the audience
- Notes for the speaker
- The outline for proofreading purposes
If you want to print the entire presentation, you have to select File, Print and select All in the Print range section.
Summary | Next Section
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