The focus of entry and maintenance of all library item records in the application is the Edit Named Item form. To access this form, click the Items button on the Administration panel of the Main form.
The Edit Named Item form is actually two forms, a "parent" form (the List Maintenance Codes form) that lists all existing items, and a "child" form that lets you add a new item or edit the properties of a single item in the list.
In general, you should create a separate Named Item entry for each edition of an item. Since the ISxN, LCCN, copyright year, and edition number are defined at the Named Item level, not the individual copy level, you should only group multiple copies of an item together when they share the same identifying values.
The Edit Named Item child consists of six tabbed panels.
The General Panel
The Classification Panel
The Authors/Names Panel
All authors, editors, illustrators, performers, or other content providers for an item are managed through the Authors/Names panel. To add a new author or name, including the type of name, click the Add button, which displays the Add or Locate Author or Name form. To modify the type of an existing author or name record, select the entry from the main list, then click the Properties button, which displays the Item Author or Name Properties form. To remove an author or name from the list, select the entry from the main list, then click the Delete button.
Authors and names may appear in a specific order, as identified on the item itself. To move an author or name up or down in priority relative to the other names in the list, select that entry in the main list, then use the Move Up and Move Down buttons to adjust its position.
The Subjects Panel
Named items can be identified by zero or more subject headings. These subjects are managed through the Subjects panel. To add a new subject heading, click the Add button, which displays the Add Subject form. To remove a subject heading from the list, select the entry from the main list, then click the Delete button.
You can view information about the usage of a subject heading by first selecting it from the main list, then clicking the Properties button.
The Keywords Panel
Named items can be identified by zero or more searchable keywords. These keywords are managed through the Keywords panel. To add a new keyword, click the Add button, which displays the Add Keyword form. To remove a keyword from the list, select the entry from the main list, then click the Delete button.
You can view information about the usage of a keyword by first selecting it from the main list, then clicking the Properties button.
The Copies Panel
The actual on-the-shelf item is not represented by a Named Item record, but by an Item Copy record within the Named Item definition. You may establish any number of copies for a Named Item. These copies are managed through the Copies panel. To add a new item copy, click the Add button, which displays the Edit Item Copy form. To modify an existing item copy record, select the entry from the main list, then click the Edit button, which also displays the Edit Item Copy form. To remove a copy from the list, select the entry from the main list, then click the Delete button.
To save changes to the item, click the OK button, or use the Cancel button to abandon changes to the item.