Edit Item Copy
Each named item in the database, such as a specific book, may relate
to several physical copies on the shelves of the library. Each of these
copies requires a specific record in the database. These copies are defined
through the Edit Item Copy form. To access this form, click the Add
button or Edit button on the Copies panel of
the Edit Named Item form.
The Edit Item Copy form includes the following data fields.
- Item Name
- Displays the title of the named item.
- Copy Number
- Each copy of the item is numbered individually. Enter the numeric copy
number of the specific copy in this field. This is a required value, and
must be unique among the copies of a named item.
- Current Disposition
- This field display information about the current state of the item,
including checked-out status. Click the Details
button for additional information.
- Description
- Enter any general comments about this specific copy of the item. Use
the Ctrl+Enter keyboard sequence to force a line break within the text.
- Barcode
- Type or scan the barcode number of this item copy. Note that this field
must be the active field before item barcode is scanned. This field is
optional.
- Available for checkout or circulation
- Select this field if the item copy can be checked out by patrons.
- This is a reference copy
- Select this field if the item is a reference copy for in-library
use only.
- This copy is missing or lost
- Select this field if the item has been reported as missing or lost.
- Date Acquired
- Enter the date when the item copy was acquired by the library.
- Item Cost
- Enter either the original cost or the replacement cost of the item copy.
- General Status
- Select a copy status setting. The list of choices is defined through
the Edit Copy Status form.
- Condition of Item
- Enter any general comments about the physical condition
of the item copy.
- Location
- Select the normal location or branch where this item copy resides when
it is not checked out by a patron. The list of choices is defined through
the Edit Location form. For new item copies,
this value is set automatically to the default location defined in the
Application Maintenance form.
When you have finished modifying the data fields, click the OK
button to save your changes. To close the form without saving your changes,
click the Cancel button.