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Using Time-Saving Features in QuickBooks 2014

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Save time by learning how to use QuickBooks' time-saving features such as memorized transactions, groups, recurring transactions, and reminders.
This chapter is from the book

This chapter is from the book

Introduction

A memorized transaction is a transaction, such as a check you have written or a form that you have filled in, to which you assign a name. After you name the transaction, you can recall and repeat the transaction without typing all the same information each time, and that makes your work more efficient. When you take the time to create a form that you plan to use again, remember to use the memorization feature to save it. A great side benefit of this feature is that the forms can then be made accessible to other QuickBooks users at your company to simplify their work as well.

If several transactions go together and are used repeatedly, such as a group of bill payments that you make each month or a group of monthly invoices you send to rental tenants, you can memorize all the transactions as a group, and then execute them all together.

Do you want to take this simplification technique one step further? Set up your memorized transactions as recurring transactions, and QuickBooks does the work for you. With recurring transactions, you can have a reminder sent to yourself, letting you know it’s time to execute a transaction, or you can have QuickBooks create the whole transaction set for you automatically. How easy is that? QuickBooks can create invoices, repetitive bills, and purchase orders, or it can enter journal entries for recurring expenses such as depreciation.

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