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Finding Your Way Around a SharePoint Site

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This chapter shows you how to get around a SharePoint site, with some common tasks that you might want to do in every SharePoint site you use. It explains how to log on to a SharePoint site and the different navigation options in SharePoint sites.

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This chapter is from the book

This chapter is from the book

Get to a SharePoint Site

Scenario/Problem: The most basic thing when working with SharePoint is getting to the SharePoint site and opening it.

Solution: How you get to a SharePoint site depends on the location of that site. Most often, your system administrator will give you the location. Your company might have several sites, and an administrator should supply you with links to the sites you should be aware of. Possible examples of such links are http://portal or http://home or http://companyname or, if the SharePoint site in question is an Office365 SharePoint site, the address might be http://companyname.sharepoint.com. This book uses http://sharepoint as the example link.

To get to the site itself, you open the link supplied to you in any Internet browser, such as Internet Explorer, Chrome, or Firefox.

Depending on the setup of the site itself, you might or might not be prompted for a password. Because SharePoint is often configured to automatically identify you, the likelihood is that you will not be prompted, and SharePoint will log you on with the user name and password you used when you logged on to your computer. If you are prompted, fill in the user name and password that your administrator advised you to use (see Figure 2.1). If the site in question is an Office 365 site, you might have to use a different user name and password—using the email address that was used to register with that site. This is known as your Microsoft Live Account. If you are not sure what user name and password to use, contact your administrator.

Figure 2.1

Figure 2.1. The prompt for credentials when connecting to SharePoint.

If for some reason you do not have permissions to the SharePoint site you are trying to open, SharePoint displays an Access Denied page, telling you that you don’t have permissions, or, if the site allows it, will ask you to let the site managers know why you need access to the site (see Figure 2.2).

Figure 2.2

Figure 2.2. The Request Access screen.

After you are logged on, the SharePoint site opens. SharePoint sites look different from one another, depending on the way the site managers set up the sites.

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